Administrative Assistant - Foundation
- City of Hope
- Location: Irwindale, CA
- Job Number: 7327745 (Ref #: 10033815)
- Posting Date: Newly posted
Job Description
Join the transformative team at City of Hope, where we're changing lives and making a real difference in the fight against cancer, diabetes, and other life-threatening illnesses. City of Hope’s growing national system includes its Los Angeles campus, a network of clinical care locations across Southern California, a new cancer center in Orange County, California, and treatment facilities in Atlanta, Chicago and Phoenix. Our dedicated and compassionate employees are driven by a common mission: To deliver the cures of tomorrow to the people who need them today.
Position Summary:
Position Summary:
Working with limited supervision, performs diversified, advanced, and confidential secretarial and administrative work. Provide assistance to SCRO Executive Director of Radiation Oncology, Physician Services, and the Medical Directors-Radiation Community Practices. Relieves department head of administrative detail. Uses discretionary initiative & judgement when scheduling clinic oversite, screening visitors & telephone calls, scheduling appointments & organizing workload to meet established priorities. Requires thorough knowledge of organizational unit policies, personnel and services.
As a successful candidate, you will:
- As a successful candidate, you will:
- Prepares /coordinates all Network Radiation physician clinical schedules at all Network Radiation and hospital locations. Coordinates with Executive Director of Radiation Oncology, Physician Services, the assignment of locum and on-call coverages.
- Schedules and coordinates appointments and meetings, including preparing agenda materials. Arrange meetings, conferences, and travel for department personnel, ensuring alignment with appropriate calendars, including coordination with the Medical Director’s clinical schedules. Provides support in the planning and organization of special projects and departmental events.
- Coordinates and processes for approval all SCRO physician expense reimbursement processes.
- Organize and expedite flow of work through SCRO Physician Support Services office; initiating follow up action as appropriate.
- Resolve routine and some complex inquiries and fulfill requests from internal and external business contacts using knowledge of division/department & organization policies and procedures.
- Formats, types and edits a variety of complex or technical material, including correspondence, memos, reports, presentations and confidential material.
- Establishes, maintains & has frequent access to confidential files, logs & records.
Your qualifications should include:
- Two years post-High School, Trade, Business or Professional School. Experience may substitute for minimum education requirements.
- 2-4 years secretarial experience
City of Hope employees pay is based on the following criteria: work experience, qualifications, and work location.
City of Hope is an equal opportunity employer.
To learn more about our Comprehensive Benefits, please CLICK HERE.
Salary / Pay Rate Information:
Pay Rate: $26.08 - $37.81 / hour
The estimated pay scale represents the typical [salary/hourly] range City of Hope reasonably expects to pay for this position, with offers determined based on several factors which may include, but not be limited to, the candidate’s experience, expertise, skills, education, job scope, training, internal equity, geography/market, etc. This pay scale is subject to change from time to time.
City of Hope is a community of people characterized by our diversity of thought, background and approach, but tied together by our commitment to care for and cure those with cancer and other life-threatening diseases. The innovation that our diversity produces in the areas of research, treatment, philanthropy and education has made us national leaders in this fight. Our unique and diverse workforce provides us the ability to understand our patients' needs, deliver compassionate care and continue the quest for a cure for life-threatening diseases. At City of Hope, diversity and inclusion is a core value at the heart of our mission. We strive to create an inclusive workplace environment that engages all of our employees and provides them with opportunities to develop and grow, both personally and professionally. Each day brings an opportunity to strengthen our work, leverage our different perspectives and improve our patients’ experiences by learning from others. Diversity and inclusion is about much more than policies and campaigns. It is an integral part of who we are as an institution, how we operate and how we see our future.
