Tips for Winning Thank-You Letters
1. When you are
conducting a job search, an effective thank-you letter after an interview can
leave a positive impression with an employer. This, in turn, will help to
distinguish you from other candidates.
2. You should
send the letter within 48 hours following the interview.
address a thank-you letter to a specific individual, not just the general title
"Director of Personnel." Be sure name is spelled correctly.
4. Make sure
your thank-you letter is business-like in appearance. It should be printed on
the same paper stock as your resume. Always have someone proofread your letter
before sending it.
5. Write each
thank-you letter separately, even if you follow a similar form for each letter.
The letter should highlight what was discussed in your interview and reiterate
your qualifications and continuing interest.
6. Once you
receive and accept a job offer, send your new employer a thank-you letter. This
is an effective way to get a good start in forming a positive relationship with
your new employer.
letters in response to telephone conversations and informational interviews
should be short. Restate the major points of the conversation and express your
appreciation for assistance.
8. If you
withdraw from consideration for a position or turn down an offer, send a polite
and positive thank-you letter which leaves the door open for future
9. In response
to a rejection, follow a similar format. Express your gratitude for being
considered, as well as your continuing interest in working for the company.
10. If you
terminate employment for any reason, send a thank-you letter to your former
employer. Be positive--this letter can "clear the air," if necessary,
and generate positive references.
Impact Resumes and Letters by Ronald Krannich and William J. Banis.